Transcripts
Transcript requests must be submitted in writing to the Student Services Department. In order to consider a request, the following information must be included:
1. Your name and any previous names used while enrolled at Cleveland Community College.
2. Your Social Security Number or Colleague ID Number
3. Your approximate dates of attendance
4. Your address and phone number
5. Address to mail or fax number to send transcript
6. Your signature
7. Photo ID (student ID or Driver's License) must accompany request
Requests may also be submitted via the printable Release Form and mailed or faxed to the Student Services Department. All requests require photo identification. There is a $5.00 fee for each official transcript. Fees should be paid by check, money order or credit card. To pay by credit card contact the Business Office M-F from 8:00 a.m. to 4:00 p.m. at 704-484-4006 or the College Store M-TH from 5:00 p.m. to 8:00 p.m. at 704-484-4045. Do not send cash with your request. Unofficial student copies are free of charge. There is a 2-3 day processing period on all transcript release requests.
Questions? Call 704-484-4099.
*Please note that Adult High School, GED or Continuing Education transcripts are not available through the Student Services Department and must be obtained from the Basic Skills Department (704-484-4050) or the Continuing Education Department (704-484-4015).
Update Academic Program and Contact Information
Students wanting to update their academic program, address, phone number, or email address must complete the Student Data Change Form. Please note that legal documentation is required before a name change request can be processed. (Examples of acceptable legal documentation include a driver's license, birth certificate, marriage license, divorce decree, etc.) Student Data Change Forms are also available in Student Services.
Enrollment Verification
Students may obtain an official enrollment verification letter for insurance purposes. Requests must be signed and have the following information:
*Student's name
*Social Security number
*Address
Submit requests by fax to:
Student Services Department
704-484-5305
For more information, call 704-484-4099.
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Graduation
Graduation is held each May for curriculum students earning a degree, diploma or certificate. Students must meet with their advisor to determine if they have met all requirements for graduation. Students who qualify must do the following:
Graduation Application Petition Process
1. Pick up Graduation Application in the Student Services Department.
2. Student must complete top portion of Graduation Application.
3. Advisors should do an initial check of graduation requirements and complete middle section of application. The advisor may choose to attach a program check sheet instead of writing in courses on application.
4. Pay graduation charges in the Business Office M-F 8:00am - 4:00pm or in the College Store M-TH 5:00pm - 8:00pm.
Current Graduation Charges
Graduation Fee - $30.00
Degree (AA, AS, AAS) - $20.00 each
Diploma - $20.00 each
Certificate - $10.00 each
*The department receiving payment will return the completed Graduation Application to Student Services.
*The Graduation Fee must be paid every new graduation cycle. For example the May 2010 graduation cycle includes Fall 2009, Spring 2010 and Summer 2010.
*An overall 2.0 GPA is required to graduate from all programs.
Fall semester graduation applications must be submitted by the second week in October. Spring semester and Summer term graduation applications must be submitted by the second week in March. Graduation applications received after the deadline date will be processed for the following term.
PROCEDURE TO DROP A COURSE(S)
Official drops must be processed in the Student Services Department. Students may drop a course(s) prior to or on the official 10% point of the course(s). The course(s) is deleted from the student's registration and will not appear on the student's official transcript.
This policy is subject to change.
PROCEDURE TO ADD A COURSE(S)
Students can add/drop/change during the publicized registration dates.
1. See advisor for signed working copy of the registration form listing the class to be added.
2. Submit signed working copy to Student Services to have additional class keyed into system.
3. Process additional registration form in the Business Office.
4. Take stamped copy of registration form to class.
TRANSFER CREDIT TO CLEVELAND COMMUNITY COLLEGE
Cleveland Community College permits admission with transfer credit for students from accredited Colleges and Universities. Students must have official transcripts sent to Cleveland for evaluation. Courses accepted for transfer credit must closely parallel those for which credit is sought at the College. Grades and quality points do not transfer. Credit is given to approved courses in which a "C" or better was made. For program completion in associate degree, diploma and certificate programs, at least 25% of the required hours for graduation must be earned at Cleveland.
PROCEDURE TO WITHDRAW FROM A COURSE(S)
Students desiring to withdraw from a course(s) after the 10% point of the course(s) should complete the official Withdrawal Form. This form is also available in Student Services. Withdrawal with a grade of “W” will be allowed after the 10% point of the course and before the 75% point of the standard or nonstandard term. A standard term is sixteen weeks. A course(s) which was officially withdrawn from will show on a student’s transcript as a grade of “W.”
COURSE AUDITS
A student may elect to audit a course or courses by completing the official Audit Form. This form is also available in Student Services. Those auditing receive no credit and do not have to take any examinations; otherwise, participation in class is on the same basis as a credit student. An audit does not meet course co/pre‑requisite requirements. The fee for auditing is the same as the fee for credit. By completing the appropriate form in Student Services and notifying the appropriate instructor, a student may change a course classification from credit to audit until the 75% point of the term in which he/she is enrolled in the course. Students may change from audit to credit classification for an enrolled course during the Add Period only. The Add Period is posted in Student Services each term.
