Procedures for Scheduling Rooms

1.   Send an e-mail to the Scheduling and Events Coordinator to reserve a room. A form has been provided under the Faculty/Staff section of the website.

2.   Give specific date. Please note that at times, no room will be available for the date and time requested.

3.   Specify number of people involved.

4.   Give specific beginning and ending times.

5.   Give specific purpose of meeting or class (i.e. Allied Health Meeting, Notary Class).

6.   Is this an official College co-sponsored event? (Please be mindful that just because you are on a particular board, this does not mean the use of the facility is without charge).

7.   You will receive a reply e-mail with a room number and detail confirmation.

8.   Provide the set-up to the Scheduling and Events Coordinator a minimum of five-days in advance of the event. Do not go directly to maintenance. A diagram of the set up is required. If no set up is provided, it will be assumed that the normal room set up will be acceptable and maintenance will not be available to change the room.

9.   Advise if any AV equipment is needed. Advise if this is an event that could be broadcast on C19 TV.

10.  Advise if you will be having food (even if it is just light snacks). The Scheduling and Events Coordinator is available to assist with catering needs. If you will be using the Holding Kitchen, this information is also needed. Please note that food and drink are prohibited in many rooms.

11.  Send an e-mail to release room if meeting is cancelled.

Facility Usage Request Form